Operations Administrative Assistant

The Senior Administrative Assistant will provide high-level administrative support to the Vice President, Leadership Team and other staff at the location.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Creates and manages various tracking tools and spreadsheets to enable the organization visibility to the status of initiatives and KPIs.
• Compiles information, analyzes, and prepares reports and departmental metrics as required.
• Preparing and maintaining rosters, contact information and status of leadership and project team members.
• Communicating with contacts to resolve problems as necessary.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Coordinating site needs such as organizational events, maintaining supplies, etc.
• Scheduling conference rooms and meetings as necessary.
• Attending various meetings with focus of maintaining notes, recordkeeping and updating of trackers.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• May conduct presentations on administration status and work process requirements.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Distributing information to the organization.
• Broadcasting information via email to the organization.

• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Must have experience creating and managing spreadsheets for metrics tracking.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• 3-5 years of related experience required.