Accreditation Manager

GENERAL PURPOSE:

The Accreditation and Grants Manager oversees the Florida Law Enforcement Accreditation Process and is the liaison with the Commission for Florida Law Enforcement Accreditation (CFA). The incumbent in this position assists staff in resolving quality assurance and maintaining compliance with accreditation standards to include monitoring reports, forms, policy and procedures, and documents in accordance with agency policy. This position also performs professional administrative work in the coordination and administration of assigned activities, programs and projects as they relate to grant research, application completion, submission, implementation, coordination, evaluation, and reporting. This work is performed under general supervision - the incumbent normally receives little instruction on routine work and general instruction on new projects and assignments; work is reviewed periodically and is evaluated through meetings, review of programs, and results achieved.

ESSENTIAL FUNCTIONS:

NOTE: The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position or to reasonably accommodate individuals with disabilities.

Maintains and coordinates the accreditation process; assists with the development and maintenance of statistical records, preparing and maintaining related records and files.

Manages Police Department accreditation and re-accreditation activities.

Responsible for conducting employee orientation training regarding the accreditation process.

Writes and/or reviews all new and revised policies and forms to ensure compliance with accreditation standards. Acts as a liaison between law enforcement administration, other employees and outside agencies in all accreditation efforts.

Audits compliance by personnel with applicable accreditation standards as set forth in standard operating procedures of the department.

Reports to command staff on non-compliance issues by agency practice or actions by agency members with any and all accreditation standards.

Manages grants in coordination with applicable agency personnel; including conducting research, preparing applications, completing financial and programmatic reports and other documentation as required for grants and other alternate funding sources.

Monitor grant expenditure, track results, and submit financial and programmatic grant reports to the Florida Department of Law Enforcement and Federal grant reporting systems to maintain compliance with quarterly, semi-annual and closeout reporting requirements.

Accesses and operates grant-related electronic programs for applications for reporting requirements.

Assists in designing programs for grant applications.

Serve as the PowerDMS Administrator.

Assists with the development and distribution of agency training distributed online.

Receives assignments and sets work priorities, coordinating them to meet deadlines in order to assure an efficient workflow throughout the agency.

Meets regularly with supervisor and key employees to identify needs and report progress on accreditation, social media, and grant efforts.

Assists in the identification and development of new programs, systems, procedures, or equipment to improve performance of the agency in compliance with applicable standards.

Acts as the liaison to the Commission on Florida Accreditation for Law Enforcement, Inc., (CFA) for all accreditation matters.

Travels to attend CFA meeting, local accreditation network meetings within the State, serve as mock and/or on-site assessors, attend other required training as determined by the Chief of Police.

Serves as an accreditation assessor (CFA).

Keeps abreast of all aspects of the accreditation process, including proposed changes or amendments to the standards, assessing the impact of changes on current policies and procedures of the agency and makes appropriate written policy change recommendations to ensure compliance with standards.

Maintains accreditation files and ensures proofs of compliance are obtained on a consistent and regular basis and as defined within agency policy.

Operates and maintains current and historical data of accreditation assessments and outcomes on accreditation compliance software program.

Performs other work as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Working knowledge of methods and techniques of report and grant development applications, policies, procedures, maintenance and audits.

Working knowledge of the State accreditation process.

Working knowledge of grant acquisition procedures, programs, and administration.

Working knowledge in the development and implementation of standards, procedures, and guidelines to support operational processes.

Working knowledge of criminal justice research and evaluation techniques.

Skill in the operation of modern office equipment, computers, scanner, and software programs, including Microsoft Office applications (Word, Excel, PowerPoint, etc.), PowerDMS, Amplifund and Federal Grant sites.

Ability to interpret and understand Florida criminal law, city ordinances, policies, and procedures.

Ability to maintain focus and flexibility with frequent interruptions; ability to follow up and monitor status of ongoing projects.

Ability to complete tasks in a timely manner, multi-task, organize work load, meet deadlines, follow-up and take tasks to completion.

Ability to analyze complex planning problems and to develop positive courses of action.

Ability to work a flexible schedule with weekend and evening accessibility, although rare may be necessary during the accreditation process.

Ability to make critical and difficult decisions with some direction that conform to the policies and procedures of the City and the Department.

Ability to establish and maintain effective relationships with employees, supervisors, city officials, and the general public.

Ability to communicate information tactfully and impartially, both in person and in writing with all staff, city officials, and the general public.

Ability to demonstrate proficiency in the City of Winter Park Core Competencies.

Ability to understand and follow oral and written instructions and keep accurate records.

This position is performed with working knowledge - the incumbent has ability to recall and apply important and commonly-used information from relevant source documents or information in a particular subject field.

MINIMUM QUALIFICATIONS:

Bachelor's degree in Criminal Justice or related field, and five (5) years related experience to include work in crime research, grants and accreditation or the equivalent combination of education and experience.

Must not have any felony convictions and successfully pass a background investigation and other processes as determined by the Chief of Police.

An equivalent combination of education, training and experience, which provide the necessary knowledge, skills, and abilities and other competencies required for the position may be considered.

CERTIFICATIONS, TRAINING, SPECIAL REQUIREMENTS:

Possess and maintain a valid State of Florida Driver's License, Class E or higher.

Serve as a state accreditation assessor and/or be certified to conduct accreditation assessments or ability to earn certification within a year of employment in the position, if not already certified.

Must maintain CJIS security training, successfully complete accreditation manager training via CFA within one (1) year of hire.

Note: All certifications must be current at the time of application and must be maintained as a condition of continued employment.

OTHER REQUIREMENTS:

Physical

This is light work requiring the exertion of 0 - 20 pounds of force occasionally and 0 - 10 pounds of force frequently to lift, carry, push, pull, and reposition objects.

Ability to traverse about an ADA accessible office setting, with or without reasonable accommodation.

Ability to remain stationary at a keyboard for extended periods of time and continuously operate a computer and other office productivity machinery, such as a calculator, copy machine, scanner and printer.

Ability to manipulate objects and demonstrate small, precise movements repetitively.

Environmental

Tasks are regularly performed in an office setting without frequent exposure to adverse environmental conditions.

Sensory

Tasks require the manipulation of objects and demonstration of small, precise movements, the ability to detect and distinguish various features of one's surroundings, and the ability to effectively communicate and exchange information with others.