Program and Product Development Administrator

SNHA, A Woolpert Company is an award-winning global architectural practice, focused on performance-driven, highly complex facilities for some of the world's largest technology clients. We blend applied research, strategic thinking, and technology driven design methods, while seeking innovation that will define the future of our profession and drive sustainable solutions to the most complex design problems. We are a Chicago and London based company with an expanding team of local and remote team members. We are looking for an administrative teammate to support our Program and Product Development Team (PPD) in efficiently coordinating projects. For this position, we are considering candidates to join our teams in person and remotely. Ideal candidates are proactive, organized, clear communicators, and able to juggle multiple demands on their time. This is an advanced administrative skillset role

Essential Functions:

Coordinate meetings and document outcomes. Follow up on open action items.
• Update and maintain trackers such as decision logs and construction administration trackers.
• Maintain project templates and ensure adherence (Adobe Suite, MS Word, MS Excel).
• Distribute review comments; collate and communicate responses.
• Write instructions for and collate issuances.
• Coordinate travel and logistics for workshops and client meetings.

• Produces drafts, reports, correspondence and forms as required.
• Maintains databases as directed.
• Coordinates offsite meetings and training as requested.
• Participates actively in staff meetings and in-house training programs.
• May provide support for firm-wide initiatives as needed.
• May assist PPD team with higher level support tasks as needed.

• Bachelor's Degree in relatable field, or alternately 10 years demonstratable experience in equivalent position.
• Minimum of 2 years of related project administration experience in a relatable professional field, preferred.
• Must demonstrate excellent written and verbal communication skills.
• Must have exceptional time management skills.
• Possess interpersonal and team skills that allow you to work both independently and as a collaborative team member.
• Able to handle ambiguity and drive things to completion with minimal oversight.
• Possess strong organizational skills, having the capacity to handle multiple tasks and projects concurrently while demonstrating ability to prioritize workload.
• Able to recognize when information is lacking and being comfortable seeking guidance from project leadership or peers. while also having the ability to problem-solve and fill information gaps when needed.
• Ownership of quality and accuracy of own work.
• Desire to improve own knowledge and capabilities.
• Possess intermediate to advanced skills in Microsoft Office products, primarily Word, Excel, and PowerPoint.
• Present a superior level of professionalism and discretion in all interactions, both internally and externally to the organization.
• Must demonstrate the capacity to prioritize by assessing situations to determine urgency.

Travel:

• Must be able to travel occasionally.

Opportunities for Advancement:

There is significant potential for advancement including into a Project Coordinator role supporting broader disciplines within the company. This position offers opportunities for further education and certification in specialized areas, as well as access to career development programs and continuous learning opportunities. This job description outlines the responsibilities and qualifications for a PPD Administrative Assistant.

Unique Benefits

Certified as a Great Place to Work, Woolpert is one of the fastest growing architecture, engineering, and geospatial (AEG) companies in the world. With over 60 offices and countless projects around the globe, Woolpert makes a real difference at home and abroad. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Unlimited vacation: Take time off when it makes sense for you.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.

Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!

Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

Our vision: http://woolpert.com/about-us/

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via-email, the internet or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.