Duties
Incumbent may perform any/all of the following duties as assigned:
Serves as POC for facilitating the distribution of Unit Allocation Funds for site commands, including establishing, calculating and maintaining a quarterly account of all fund deposits and withdrawals for each command.
Ensures receipts balance to the amount of each disbursement and that any remaining unused funds are returned to the MWR for deposit into the bank account.
Assist with cash counts and local audits. Serves as the alternate Central Cashier performing the full range of cashier's duties, taking the deposits to the bank, and performance of other duties as needed.
Reviews a variety of accounting documents, (i.e. inventories, Daily Activity Reports (DAR), invoices/receiving documents, mess requisitions, etc.) for accuracy and completeness.
Ensures all relevant information, such as proper authorization/required signatures, and correct account information is recorded on all source documents before forwarding to the Regional Accounting Office for action.
Ensure receipt of activity BPA logs and forward to Regional Accounting Office.
Assist with providing account information to the MWR Director, Activity Supervisors, Managers, and other Administrative Personnel. Review documents for correct account information, accuracy, and completeness.
Assist with data entry into various financial comparison spreadsheets at the assigned site.Assist with budget formulation and data entry into SAP.
Responsible for numbering various documents and maintaining the in-house control logs for each. The documents may include but are not limited to bills, passes, contracts, and promotional items. This includes, buy one get one free coupons, Employee Free Movie Passes, CDC, and Youth payment receipts, Comic on Duty tickets, etc. These are still numbered locally.
Maintain in-house control log and copies of invoices, packing slips, and memos for Entertainment Tickets received and returned to vendors.
Issue tickets to activities and obtain the signature of the recipient.
Prepare and mail the appropriate mailing receptacle for tickets returned to a vendor.
Maintain in-house overage and shortage control log of DAR Discrepancy Notices. The log is to include the date the notice was issued and the date the Activity Manager and employee's response was received.
Maintain Vehicle Maintenance in-house control log to include the monthly mileage and purchase of maintenance item s for each vehicle. Forward a copy of the log monthly to the Resource and Assets Department.Maintain Fuel Usage in-house control log for gasoline purchases for each vehicle. Forward a copy of the log upon request and at the end of the fiscal year to the Resource and Assets Department.Maintain Civilian Membership Pass in-house control log using the customer sign- up sheet for daily memberships sold. Forward a copy of the log to the Resource and Assets Department.
Performs other related duties as assigned.
Requirements
Conditions of Employment
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
Qualifications
Must have a minimum 2 year's documented experience in administrative functions, to include: excellent typing skills, ability to use a personal computer with specific ability with word processing, spreadsheet, data base and presentation software--Microsoft Word, Excel, Access, and PowerPoint strongly preferred.
Must possess a thorough knowledge of English grammar, spelling, capitalization, and punctuation. Must be familiar with pertinent accounting procedures, billing processes, purchasing, and requisitioning procedures.
Must be familiar with document filing and retrieval systems, and have the ability to accurately maintain filing systems. Must possess excellent written and verbal communication skills.
Must be able to complete finished reports and/or presentations with a minimum of corrections. Previous MWR or government experience preferred.
Must possess excellent personal and customer service skills, and be able to provide changes to procedures and new requirements to a variety of management and support staff in a positive manner. Must possess a professional demeanor, have the ability to make presentations, and successfully field questions from senior management, military command personnel, or customers.
Must be able to work with minimum supervision.
Reports to the Financial Analyst who provides general guidance and instruction.
Employee executes continuing duties and responsibilities according to established office policies, procedures and guidelines, and is expected to be a self-starter with little supervision. Work is reviewed in terms of overall efficiency, effectiveness, and conformance with the established policies.
Guidelines include DOD and DON manuals, directives, regional instructions, regulations, laws and policy decisions. The number and variation of guidelines and work situations require the employee to use judgment to identify and select the most appropriate procedure to use, or decide which precedent action to follow. Any application requiring more than a minor deviation from policy, or reflecting a situation not covered by policy, is referred to the supervisor for resolution.
Attention to administrative details, responses to action correspondence and professionally produced correspondence directly reflects on the pride and professionalism of the MWR Department. The incumbent may provide a central point of reference for the program and operational staff of the MWR, who are located throughout a wide geographic area. The incumbent facilitates positive communication and provides a necessary service in support of the MWR function and site.
Extensive contacts are with MWR patrons, military personnel, both active and retired, of all ranks, MWR managers and staff, Support Services staff, and vendors.The personal contacts involve exchange of information, research, and data collection. Contacts with employees will be to obtain or provide information, gather data, or assist with problems or questions. Incumbent must use positive customer skills, and employ tact and good judgment in obtaining, utilizing, providing, and protecting information, which may be sensitive or subject to confidentiality.
The work is primarily sedentary. The incumbent is subjected to frequent walking, standing, and bending while obtaining material from files, monitoring and assisting with the work in the areas assigned. The employees will lift office supplies and packages delivered to the office, not over 25 pounds.
Duties are performed in an office setting that is well lighted and climate controlled.
Employee must obtain and maintain a positively adjudicated National Agency Check with Inquiries or higher clearance as required by the position and/or Regional Security Manager.
Additional information
Salary is dependent on experience and/or education. Some positions have special requirements.
Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.
Spouses of active duty military members of the Armed Forces may receive preference in hiring under this announcement if they are among the best qualified referred and are within reach of selection. Spouse Preference does not apply to NF 04 and NF 05 positions. Please clearly identify in your application that you are asking for spouse preference and submit a copy of current PCS orders. Failure to submit current PCS orders with application will prevent spousal preference from being granted. Acceptance or declination of a regular full or part-time non-appropriated or appropriated fund position ends your ability to claim this preference.
For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
SELECTIVE SERVICE REQUIREMENT: If you are a male born after December 31,1959 and at least 18 years of age, employment law (5 U.S.C. 3328) requires that you must register with the Selective Service System (military draft), unless you meet certain exemptions. If applicable, failure to register will prevent you from being considered for employment. To register, please visit the Selective Service web site at .
Required Documents
The following documents are required at the time of application:
- Resume
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 02/10/2025to receive consideration.\To preview the Application Questionnaire, please click the following link: To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the To verify or check the status of your application, log into your . Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: .
This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to nsapplications@nhr-ma.com to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis. Agency contact information
NDW NAF HR
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Email
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Address
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NDW Regional Office
2691 Mitscher Road Bldg 414
Washington, DC 20373
US
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application.
Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
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Naval District Washington (NDW) (NAF)
$19.83 - $22.50 / hr
Jan 27, 2025