Associate Administrative Assistant

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Provides a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.

Performs, as a generalist, a variety of administrative functions in organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows:

Gathers information, prepares special reports and presentations, maintains records, and projects future trends.
• Provides input and assistance on organizational and company policies and administrative procedures.
• Coordinates activities in support of safety, health, financial, and overall operations of the Site.
• Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions.
• Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures.
• Reviews and answers correspondence. May compile, store, and retrieve management data, using computer.
• Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations.
• May be responsible for specific activities related, but not limited, to the following:
• -Training requirements and logistics -Time and attendance records -Terminations, new hires, transfers -Operating reports and statistical records of performance data -Purchase requisition review -Work request coordination -Field property administration -Material and/or waste inventory and tracking -Data collection for budget development -Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and followup reporting for abnormal events (SIRIM) -Conducting financial and operational audits -
• Assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting -Preparation of reports. May provide functional and operational guidance to administrative and clerical staff as required.

Education: A high school diploma and 5-7 years practical experience in a business or administrative area OR Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area. OR BS degree and no experience Specific training may be required for operations or administrative policies.

Experience/Skills:

• Working knowledge of a variety of administrative and staff support services to an organizational unit.
• Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing, and accomplishing work.
• Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite).
• Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight.
• Coordinate activities in support of safety, health, financial, departmental, and overall operations of the site.
• Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities, and operations.
• Ability to cross train on the various jobs and databases of more responsibility.
• Ability to handle multiple priorities while meeting deadlines.
• Computer skills to include Microsoft Office, Excel, PowerPoint.
• Oral and written communication skills and strong problem solving, analysis and interpersonal skills.
• Ability to work with different levels of management to achieve desired results.
• Must be a US Citizen

Candidate must be able to obtain and maintain a DOE "Q" security clearance. An active DOE clearance is not initially required to perform assigned duties. Afterward, the selected candidate will be notified when to apply for a clearance based on specific work assignments.

Candidates who have possessed an active DOE clearance "L" or "Q" within the past two (2) years are preferred.

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to sit/ stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.