Journals Program Assistant

Department: Law Library
Salary/Grade: NEX/10

Target hiring range for this position will be between be $19.89 to mid $23.02 per hour . Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary

The Journals Program Assistant provides administrative support for the activities and production of Northwestern's student-edited journals with a legacy of over 100 years of scholarship. Under the direct supervision of the Coordinator of Student Journals along with general direction from the Deputy Director and Director at the Pritzker Legal Research Center, the Journals Program Assistant helps ensure smooth production of the print and online scholarship journals. The Journals Program Assistant handles day-to-day journals budget matters with guidance and oversight from the PLRC's Financial Coordinator, coordinates logistics for symposia and events hosted by the journals and responds to matters involving administrative functions associated with student journals operations with guidance from the PLRC's Program Assistant. This role also assists the PLRC's access services department with circulation duties, including retrieving materials and fulfilling requests submitted by journal editors and members and the Northwestern Law and University community.

This is a full-time in-person position with the possibility of one remote day per week after three months.

MKTG Statement

The Pritzker Legal Research Center of Northwestern Pritzker School of Law invites applications for a full-time, position of Journals Program Assistant. Located in the heart of the Gold Coast on Northwestern's Chicago campus, the Pritzker Legal Research Center supports the research and instructional needs of more than 900 J.D. and LL.M. students and 90 residential faculty of the Northwestern Pritzker School of Law.

The Pritzker Legal Research Center is a highly service-oriented library. We are looking for someone who enjoys building positive working relationships with a wide variety of people ranging from students to peers to faculty members. The successful candidate will join a team of librarians and staff who maintain a very collaborative work environment. The candidate will have the freedom to work independently and must have a strong sense of responsibility and reliability.

Further information about the Pritzker Legal Research Center is available at the library's website: https://library.law.northwestern.edu. Further information about Northwestern Law journals is available at the law school's website: https://www.law.northwestern.edu/research-faculty/journals/.

DEI Statement

Northwestern Pritzker Law prides itself on its active and diverse community, which brings together a passionate and talented group of students, staff, and faculty. The Law School endeavors to take principled action towards ensuring that we live up to our responsibility-and our institutional values-to create a diverse, equitable, and inclusive community for all constituents. Law School leadership commits to working tirelessly to ensure every member feels valued, all students can study and train to be successful in their careers, all staff members can develop personally and professionally, and where our faculty can both teach and support our students and produce top quality research and scholarship.

Specific Responsibilities:

MONITORS ANNUAL BUDGET FOR THE JOURNALS DEPARTMENT, GENERATES SUMMARY REPORTS, STATEMENTS AND STATISTICS, ASSIST WITH FISCAL YEAR CLOSEOUTS.

• Serves as point person for all purchases related to student edited journals, including approving appropriate expenses, facilitating purchases, and processing invoices, journal transfers, and reimbursements.
• Processes transfer journals, handles financial records, deposits and revenue.
• Coordinates and tracks logistics for large scale events.
• Uses project management skills to timeline and coordinate journal events, including speaker travel arrangements, marketing, venue, catering, promotional materials, and technology.
• Maintains office supplies, subscriptions, and processes orders for merchandise.
• Tracks and maintains calendar for journal events and symposia.
• Provides administrative assistance related to student journals and library circulation desk functions, including item retrieval and maintenance requests.

*Will perform other duties as assigned.

MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, CERTIFICATIONS, SKILLS)

• A high school diploma or equivalent required.
• Two years of administrative support or other relevant experience required.
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs.

PREFERRED QUALIFICATIONS (EDUCATION, EXPERIENCE, CERTIFICATIONS, SKILLS)

• Bachelor's degree or higher.
• Detail-oriented with strong organizational and problem-solving skills.
• Ability to perform mathematical operations, make calculations, create apply formulas, generate reports and analyze data.
• Understanding of or prior work experience in an academic law library environment or law school - working with law students, or law firm and other relevant legal exposure.
• Exceptionally reliable and have demonstrated reliability in prior work experience.
• Excellent oral and written communication.
• Excellent interpersonal skills and ability to establish positive working relationships with a wide variety of people ranging from students to peers to faculty members.
• Ability to work both independently and as part of a team.
• Flexibility and commitment to providing outstanding customer service.
• Facility using library research databases and integrated library systems such as Alma.
• Proficiency with digitization software.
• Familiarity with legal resources.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.