Accounting Clerk - Group Billing

POSITION SUMMARY:

The Group Billing Accountant at Big Cedar Lodge plays a vital role in managing the financial transactions and invoicing processes related to group bookings, events, and other bulk reservations. This individual ensures the accuracy and timeliness of billing while providing exceptional support to both internal teams and external guests. The ideal candidate has strong analytical skills, attention to detail, and a deep understanding of financial processes in the hospitality industry.

ESSENTIAL FUNCTIONS:

Billing and Invoicing:

• Prepare, review, and issue accurate invoices for group reservations, events, and related services.
• Ensure all charges, discounts, and credits are applied correctly and in accordance with agreements.
• Monitor deposits and payments, ensuring they are recorded and reconciled accurately.

Financial Reconciliation

• Reconcile group billing accounts and resolve discrepancies in a timely manner.
• Maintain accurate records of transactions, adjustments, and outstanding balances.
• Collaborate with the finance team to ensure monthly and yearly financial closing aligns with group billing accounts.

Client and Team Coordination

• Serve as the primary point of contact for group clients regarding billing inquiries and payment arrangements.
• Work closely with the sales, events, and front office teams to gather necessary details for accurate billing.
• Address and resolve client disputes or discrepancies professionally and efficiently.

Compliance and Reporting

• Ensure billing processes comply with company policies and legal regulations.
• Generate reports related to group billing performance, revenue, and outstanding balances.
• Provide insights and recommendations to improve efficiency in group billing operations.
• Process Improvement
• Identify opportunities to streamline group billing workflows and improve accuracy.
• Implement best practices and recommend updates to billing systems and procedures.

EXPERIENCE/QUALIFICATIONS:

• Minimum Degree Required: High School Diploma or Equivalent
• 3 years of experience in accounting or billing, preferably in the hospitality industry
• Familiarity with accounting software and property management systems
• Strong understanding of financial principles and practices, especially related to group bookings and events
• Excellent communication and interpersonal skills for liaising with clients and internal teams
• Detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite, particularly Excel

KNOWLEDGE, SKILLS, AND ABILITY:

• Knowledge of tax regulations and compliance in the hospitality industry.
• Familiarity with revenue management practices and reporting tools.
• Experience working with large-scale group events and conferences

TRAVEL REQUIREMENTS:

• Seldom/Never

PHYSICAL REQUIREMENTS:

• Computer Work, Walking, Sitting, Standing - Regularly

INDEPENDENT JUDGEMENT:

Performs tasks and duties under general supervision, using established procedures and innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices.

Full Time Benefits Summary:
Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions!

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Spending Account
• Voluntary benefits
• 401k Retirement Savings
• Paid holidays
• Paid vacation
• Paid sick time
• Bass Pro Cares Fund
• And more!

Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

Reasonable Accommodations

Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws.
If you need a reasonable accommodation for any part of the application process, please visit your nearest location or contact us at hrcompliance@basspro.com.