Administrative Assistant, Workforce Development

Lewis University

United States, Illinois, Romeoville

1 University Parkway (Show on map)

Jan 18, 2025

PAF/Position Details

Position Details

Position Title	Administrative Assistant, Workforce Development
Position Status	Full-Time

Budget Summary

Base Pay	$20.88 per hour

Position Summary Information

Job Description Summary	The Administrative Assistant plays a vital role in ensuring the smooth operation of office functions and supporting the workforce education programs. This role is responsible for a variety of administrative tasks, working collaboratively with internal and external stakeholders. Please click the link below to learn more about our benefits. Lewis University \| Office of Human Resources \| Benefit
Responsibilities	Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration, and active support of the University's Mission in Catholic and Lasallian higher education. Perform general administrative duties, including filing, data entry, and managing correspondence. Assist with financial tasks, such as processing invoices, tracking expenses, and preparing reports. Manage schedules, coordinate meetings, and maintain office calendars. Provide excellent customer service by handling inquiries and resolving issues promptly. Order and manage office supplies and training materials to ensure efficient daily operations. Support Project Management team in processing student reimbursements following the University's processes and procedures. Support special projects and other duties as assigned. Support administrative processes related to workforce education programs. Manage procurement processes, including purchase requests and vendor payments. Ensure proper documentation and record-keeping for audit and compliance purposes. Work collaboratively with the Business Office Manager to ensure all accounting related with the Institute for Workforce Education is accurate. Assist in planning and organizing office events, team meetings, or training sessions. Monitor and update company databases, ensuring all information is accurate and current. Perform other duties or projects as assigned by leadership.
Minimum Qualifications	-Enrolled in business courses (accounting, finance, or management). -Bilingual/Bicultural -Knowledge of higher education culture and/or workforce training. -Proficiency in Microsoft Office Suite.
Preferred Qualifications	Associate degree or higher recommended, but not required.
Essential Duties
Work hours	Full-time; 37.5 hours per week

Posting Detail Information

Posting Number	S01512
Posting Date	01/08/2025
Closing Date
Open Until Filled	Yes
Special Instructions Summary