Associate Business Specialist

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $800 million annual budget.

The Business Services Directorate (BSD) has an opening for an Associate Business Specialist within the Business Operations Office supporting the Information Technology Division.

Essential Duties and Responsibilities:

• Management of contracts specific to the Information Technology Division.

• Management of contracts database specific to the Information Technology Division.

• Creation, Routing, Approving, and Processing of Web Requisitions.

• Support the creation of Statements of Work and Justifications for Non-Competitive Procurements.

• Primary POC and Liaison between the Information Technology Division and the Procurement Office.

• Process Journal Vouchers.

• Process Invoices and Miscellaneous Payments on behalf of ITD, BSD, and HR Business Team.

• Process Shipping Memos.

• Process Receipt of Material.

• Support inspections of 4-way matches.

• Manage contracts for Lab wide Software Licenses.

• Lab wide Wireless Device Administrator.

Required Knowledge, Skills, and Abilities:

• Bachelor's degree in related business field or equivalent experience generally based on the basis of 2:1 (experience: college).

• Two (2) years of related/relevant work experience.

• Proficient skill level in Microsoft Office products (Word, PowerPoint, & Excel).

• Ability to establish positive working relationships at all levels.

• Flexible team player with the ability to interact with staff to accomplish objectives and resolve issues.

• Ability to prioritize and effectively deal with deadlines.

• Ability to identify and resolve problems within own area of responsibility.

• Ability to identify organizational resources and seek assistance when needed.

• Effective oral and written communication skills.

• Must be self-motivated, resourceful and organized, taking ownership of all assigned work.

Preferred Knowledge, Skills, and Abilities:

• Interest in science mission of the Laboratory.

• Familiarity with PeopleSoft HR and Financials and the ability to generate queries and reports.

• Experience with SharePoint.

Compensation:

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $75,350 - $109,250 / year. Salary offers will be commensurate with the final candidate's qualification, education, and experience and considered with the internal peer group.