Onboarding Coordinator

The Department of Radiology, University of Wisconsin-Madison, School of Medicine and Public Health (SMPH) is seeking an Onboarding Coordinator (Administrative Assistant III) to help oversee and manage all the onboarding responsibilities for the Department. This position will work closely with the Associate Department Administrator, section supervisors and administrative assistants during the onboarding of new faculty, staff and non-accredited fellows. In addition, the Administrative Specialist will provide administrative support for the business operations within the department.

• 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 40% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 10% Prepares and audits complex records, edits documents, and reviews work done by others
• 10% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 20% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Required:
At least one years of administrative experience or equivalent required.
Experience planning, organizing, and scheduling meetings required.
Experience working in an academic or clinical environment required.
Experience with Microsoft Office suite required.

Preferred:
Experience creating onboarding itineraries is preferred.
Excellent time management skills.

Preference will be given to candidates with the following:
Excellent verbal and nonverbal communication skills.
Excellent organizational, decision-making, problem-solving and multitasking skills.

Hours are flexible, and are Monday through Friday, in the range of 8:00am - 4:30pm.

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $26.02 HOURLY
Depending on Qualifications
The starting salary for the position is $26.02 for hour, but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH University Staff Benefits flyer: https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Alex Scaffidi
aascaffidi@wisc.edu
608-262-7480
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Assistant III(AD003)

A53-MEDICAL SCHOOL/RADIOLOGY/RADIOLOGY

University Staff-Ongoing

301146-CP