Executive Administrative Assistant (Miamisburg, OH)

Purpose:

Are you interested in being part of an innovative team that supports Billerud's mission to lead the way when it comes to challenging conventional packaging and business? Our decisions are guided by the promise of creating a better tomorrow. Building a future where lighter, stronger, more durable, and sustainable packaging is the natural choice not only requires experience and expertise, but also takes dedication, teamwork, and perseverance. This is a journey that we are making together with our talented staff and our customers.

Summary Description:

The Executive Administrative Assistant provides high-level administrative support to the American Management Team (AMT). Our Executive Assistant is a valuable part of our team and needs to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This position reports directly to the Billerud North American President.

Key Accountabilities:

• Ensure quality and timeliness of all documents - memos, reports, invoices and presentations
• Manages schedules for the AMT President, supports necessary coordination of scheduling for other AMT Executives, to include creating and managing calendars and travel arrangements
• Collaborate with other mill Administrators, Billerud Europe Executive
• Administrators and communication partners on action items involving leadership team and communication projects
• Scheduling and coordination of meetings, resources, and special events both locally and at the enterprise level when needed - including Monthly Business
• Reviews (MBR's), Quarterly Business Reviews (QBR's)
• Meeting attendance and preparation of minutes including action item follow ups
• Records Management
• General clerical and administrative support for the North American President and AMT to include, when needed, compiling data and preparing documents for AMT

Minimum Required Skills:

• Strong computer skills - working knowledge of Microsoft Office Suite (Excel, Word, Power Point)
• Ability to exercise independent judgment in planning and prioritizing multiple projects
• Must be able to maintain the highest level of confidentiality as often an insider of AMT projects and initiatives - including personnel matters
• Must possess excellent communication skills (verbal, written and interpersonal)
• Must possess excellent planning and organization skills
• Able to make decisions in non-routine situations or when supervisor is unavailable
• Knowledge of business math/accounting principles
• Must demonstrate initiative and creativity and be self-motivated
• Able to "learn on the fly"
• Strong interpersonal skills. Able to relate to all levels of the organization
• Technical and creative writing skills
• Must have the ability to work under pressure and deal with diverse issues and people and be able to prioritize and multi-task
• Must maintain strong attitude and behavior i.e. a role model and ambassador of our business values and code of conduct

Minimum Required Experience and Education:

The qualified candidate will have:

Education:

• Bachelor's Degree in business management or related field of study

Experience:

• Minimum of 5 years' experience providing administrative support to senior management
• Experience with office systems, procedures, and technology
• Communications, Public Affairs, or Business Administration experience is desired

Travel:

Travel requirements: Negotiable

Billerud NA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or status as an individual with a disability.

Why us?

• Be part of a Dynamic team within Billerud
• An opportunity to contribute to a more sustainable future
• Development and career opportunities
• Performance-based bonus, occupational pension and a number of different benefits according to company policy.
• Opportunity to hybrid working according to company standard.
• Our recruitment process may include interviews, recruitment test, reference checks and alcohol & drug test.