Office Administrator - ES3 Warner Robins, GA

As an Equal Opportunity/AA/Male/Female/Disability/Veteran Employer, ES3 is committed to hiring and retaining a diverse and qualified workforce.

ES3 Overview:

ES3 takes great care to ensure we maintain just corporate policies, effective personnel management, and aggressive compensation packages.

Our Georgia facility has more than 25 engineers, scientist and technicians co-located with our 60,000 square foot R&D, laboratory, prototyping, testing, and production facility. Warner Robins, Georgia known as one of the best places to live in Georgia with beautiful parks, suburban communities, and a large Aviation community.

ES3 has a purposeful business mission-to improve the performance, maintenance, and supply of mission-critical and safety-of-flight aerospace systems while reducing the hazardous exposures of aviation maintenance crews and reducing the environmental impact of aerospace operations and production processes. At ES3 you can feel good that your daily work activities support the broader objectives of improving aviation performance / safety, reducing the environmental impact of aviation, and improving the safety and work conditions for aviation workers.

ES3 has a strong corporate culture of camaraderie, excellence, and effectiveness that truly stands out in today's aerospace industry. Each of ES3's locations works hard to maintain a secure, healthy, family-friendly, positive, and cooperative work environment. Joining ES3 will be like joining a family that will make sure you are happy with your work, your office environment, and your fellow co-workers. You can take pride in your work, be inspired and stay engaged with your co-workers and thrive in your role.

General Summary:

The role of full-time Office Administrator at the Warner Robins, GA location is fulfilled through providing administrative and operational support to the existing staff of Managers, Engineers and Technicians. In utilizing one's skills and experience in project management, support of high-volume corporate purchasing requirements, engaging with vendors, customers and visitors both in the office and via telephone reception, this individual will collaborate with all levels of internal staff and external contacts. Through performance of general clerical assignments and ad hoc administrative tasks, the ES3 office administrator serves a variety of functions to support overall site operations.

Required Capabilities & Duties:

• Prepare reimbursement requests to include cash, business meal, and travel expense
• Attend project meetings and prepare meeting minutes and action items reports
• Process purchase orders requests, secure signatures, approvals and maintain accurate and timely upload of receiving reports to ERP
• Provide Human Resources onboarding and offboarding support through new hire orientation, assimilating to new local site environment.
• Responsible for monitoring office recurring safety and training records
• Responsible for office filing, storage duties, and maintaining break room supplies
• Research information as directed or determined
• Sign for front office packages, sort and distribute mail and received shipments
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc)
• Maintain office calendar and assist in planning and coordinating company events to include accommodation and entertainment arrangements
• Coordinate travel arrangements, process expense reports and travel reimbursements
• Greet guests in a professional and friendly manner
• Answer incoming phone calls and direct callers to appropriate personnel
• Perform other related duties as assigned

Key Competencies

• Ability to multi-task, be flexible with shifting priorities and possess strong organizational skills
• Ability to maintain high-volume workload
• Proficiencies in Microsoft Word, Excel, PowerPoint, Internet Explorer, Search Engines and Email systems
• Must have knowledge of standard office administrative procedures and ability to operate standard office equipment
• High level of interpersonal skills to handle sensitive and confidential situations and information
• Excellent verbal and written communication skills with all levels of office hierarchy.

Education & Experience Required

• Bachelor's Degree, Business Administration, Economics, Marketing or related discipline
• 2-3 years of related Administrative Operations experience
• 1 Year Experience preparing reimbursement requests, travel reports, processing PR/PO's
• Purchase Card Authority experience.
• Functional proficiency with use of MS Word, Excel, Powerpoint

Other Requirements:

• Must be a U.S. Citizen
• Local resident of Houston County

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to sit for majority of day; climb or balance; and stoop, kneel, crouch as needed. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Compensation and Benefits:

ES3 can offer an environment that is both enriching and rewarding. Our total compensation is inclusive of the exceptional benefits program ES3 offers to all benefit eligible staff members. These include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• Flexible Spending Account and Health Reimbursement Account
• Health Savings Account
• Competitive Paid-Time-Off accrual
• Holiday Pay
• A generous matching 401(k) plan with up to 6% match and up to 2% profit sharing.

From our experience, staff members who participate in our company 401(k) plan are more engaged in our company than staff who do not. Thus, we try to partner with individuals who reinforce our company culture. Please visit our website at www.es3inc.com to learn more about us.