Administrative Assistant I

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we're delivering reliable water and wastewater services to our communities. If you're looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!

About Essential Utilities

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.

Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.

We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.

Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.

SUMMARY:

This position will support to our Compliance and Production Departments by tracking compliance deadlines, inputting and tracking compliance data, processing and tracking permit fees, processing financial transactions for procurement and payment of services, supporting management with general office administrative assistant duties, and providing support with meetings, calendar management, and presentations.

ESSENTAL DUTIES:

• Responsible for tracking compliance deadlines and related tasks
• Responsible for processing and tracking payment of permit fees
• Input operational data to support the preparation of monthly and annual operational/ compliance reports
• Prepare reports as required by management
• Responsible for administrative functions of the procure to pay process including initiating Purchase Requisitions, managing vendor invoices for coding and coordination with Accounts Payable Department.
• Coordinates, organizes, and supports group meetings logistics
• Administrative support to staff using various Company software programs.
• Track expenses for utilization with budgetary evaluations and capital and operating budget preparation.
• Compose and prepare general correspondence.
• Maintain files
• Ordering supplies.
• Perform other assignments as requested by Supervisor.

EDUCATIONAL REQUIREMENTS AND SKILLS AND KNOWLEDGE:

• High school graduate or the equivalent
• Excellent organizational skills
• Current valid driver's license
• Proficiency of Microsoft Office applications.
• Normal business oral and written communication skills.
• Effectively customer and stakeholder interaction focused on problem resolution
• Experience in working with commercial financial software desired, or ability to learn and use proficiently within 3 months
• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment

Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
Aqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012).
To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:

• Family members cannot result in a supervisor/subordinate reporting relationship
• Family members cannot work in the same department.