Office Services Coordinator

DLZ Corporation is an award-winning architecture and engineering firm serving public and private entities across the nation. As a multidisciplinary firm, DLZ provides engineering and architectural design services, construction management, surveying, right-of-way acquisition and materials testing. DLZ is consistently ranked one of Engineering News-Record's (ENR) Top 150 U.S. Design Firms and a previous ENR Midwest Design Firm of the Year. Our growth is a testament to the quality of our work and the satisfaction of our clients.

Our mission is to build on our reputation for excellence by becoming the preferred architectural, engineering, and environmental firm. We focus on meeting and exceeding our clients' expectations and are known for our competence, integrity, and contributions to the people and communities we service and in which we live.

DLZ Corporation currently has an exciting opportunity in our Fort Wayne, IN office, we are looking for a new Office Services Coordinator! The ideal candidate needs to be outgoing, high-energy and have excellent interpersonal skills. We look forward to the right person joining the DLZ team!!

DUTIES & RESPONSIBILITIES:

• Perform administrative support tasks, such as preparing mailings, process and prepare memos, correspondence, marketing materials, or other documents.
• Operate telephone switchboard to answer, screen, or forward calls, providing information or taking messages as necessary
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them as required.
• Provide information about DLZ, such as location of departments or offices, employees within the organization, or services provided.
• Prepare and process contract documents including obtaining internal legal review and certificates of insurance.
• Assist in preparing contract specifications for projects.
• Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
• Assist and coordinate with DLZ Sponsored Functions and events (during and after normal business hours).
• Assist in the coordination between offices
• Perform all work in a safe and responsible manner, in accordance with the Health and Safety Plan.
• Possess aptitude to act as a positive representative of DLZ and its core values.
• Perform other duties as assigned.

JOB REQUIREMENTS:

• Associate's degree in business or relevant field, and 2 years related experience, or High School Graduate or equivalent, with business or office training, plus a minimum of 6 years proven experience in the administrative field.
• Experience with computerized phone system preferred.
• Highly proficient with modern computer systems and software applications: Microsoft
• Office Suite, Outlook, use and navigation of tool bars and searches.
• Experience with Microsoft Publisher, InDesign or other graphic design software applications is a plus.
• Must have exemplary organizational, customer service and communication skills.
• Have a high level of dependability and an unwavering professional demeanor.
• Ability to handle stressful situations in a high-volume, fast-paced environment.
• Be a highly motivated team player willing to take on new tasks!

Must provide salary requirements to be considered for this position!

Why DLZ?

At DLZ, we are committed to supporting the professional growth of our employees and fostering a collaborative and rewarding work environment. We offer a comprehensive benefits package, including:

• Health, dental, and vision insurance
• Medical and dependent care flexible spending accounts
• Health savings account (HSA)
• 401(k) options (Traditional and Roth)
• Paid parental leave
• Life & AD&D insurance
• Short- and long-term disability
• Wellness program with reimbursement benefits

Equal Opportunity Employer:

DLZ is committed to being an Equal Opportunity Employer. We are dedicated to fostering an inclusive environment where all individuals, regardless of background, are respected and empowered to contribute their unique perspectives. Employment decisions are based on business needs, merit, and qualifications, without regard to any characteristics protected by applicable federal, state, and local laws.

In compliance with federal regulations, DLZ does not engage in any programs or practices that provide preferences or discriminate based on race, gender, national origin, or other protected categories, except where required or authorized by applicable law. We are committed to ensuring a non-discriminatory workplace in line with all applicable civil rights laws and regulations.