Administrative Assistant

What We Do

The SEI Security Department is responsible for supporting SEI employees, clients, and guests in regard to National security.

Are you someone who values organization, motivation, and a strong focus on customer service? Do you take pleasure in engaging with others? Are you eager to contribute positively by fostering enthusiasm, professionalism, and a welcoming environment in an office setting? We invite you to apply and become a part of our team.

Position Summary

We are seeking a well-versed Administrative Assistant to join the SEI Security group.

This role will be part of the OCOS (Office of the Chief of Staff) Security Services Team, with responsibilities including office management and administrative assistance, maintain the team budget and processing travel requests, expense reports, and overseeing procurement. This position will serve as a backup to the SEI badge office and will be a key member of the SEI Security team operating in the SEI secure facilities.

Are you interested in being part of a highly collaborative team and working with other security team members covering a range of responsibilities? If so, this is the opportunity for you.

Requirements

• Decision Making: Decisions have implications on management and operations of a unit or department. Job may contribute to important strategy, operation and business decisions.

• Working Conditions:
  1. Required to respond to emergency situations remotely or onsite within a designated timeframe.
  2. Required to work normal business hours; evening and weekend work may occasionally be required.

• Accountability: Accountable for the successful completion of individual goals and priorities. Must be accountable for operational results of a work unit or department.

• Direction: Receives little instruction on day-to-day work and receives general instructions on new assignments. Establishes methods and procedures for attaining specific goals and objectives, and receives guidance in terms of broad goals.

Duties:

General Office Management

• Setting up and maintaining complex file systems

• Supporting Staff travel and expense reporting

• Attending departmental meetings, may serve on inter-departmental committees

Maintaining SEI Security team Budget

• Handling purchase requests and expenses to ensure SEI Security team are staying on budget and procuring necessary equipment and services.

Administrative Assistance

• Coordinating meetings, logistics, and resources

• Maintain calendars

• Maintaining draft correspondence, reports, and other documents for supervisor signature

Security Badging

• Will operate as backup for SEI badge office

• Create and update SEI badges for SEI employees and associates

• Update access control and trouble shoot access issues

Security Team Liaison

• Represent the Security Team as liaison with other SEI and university departments i.e. Budget Office, Facilities, Human Resources, and other outside organizations.

• Assist in the research, preparation and processing of information

Other duties as assigned.

Knowledge, Skills and Abilities:

* Communication and Collaboration: You are an exceptional communicator and can interact collaboratively and diplomatically with customers and colleagues at all levels of experience and knowledge. You grasp the big picture, direction, and goals of an effort while having the natural ability to dig into the details on problems and provide support and direction.

* Dedication and Motivation: You can meet deadlines while multi-tasking-sometimes under pressure and with shifting priorities. You are self-motivated and can work independently as well as part of a team. You quickly learn new procedures, techniques, and approaches.

* Knowledge and Learning: You are a skilled and organized administrator, and you are eager to learn about the work that the Security Services team supports at the SEI.

Other Requirements

• High school diploma with 5-8 years administrative and accounting experience

• You will be subject to a background check investigation.

• Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity.

• You will be subject to a background investigation and must have the ability to obtain and maintain a Department of Defense security clearance.

Location

Job Function

Position Type

Full time/Part time

Pay Basis

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• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

• Statement of Assurance