Executive Assistant

North Carolina State University was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today NC State is the largest university in North Carolina, with more than 37,000 high-performing students, 9,000 preeminent faculty and staff and 260,000 alumni. NC State is a research-extensive university known for its leadership in science, technology, engineering and mathematics. We're also at the forefront of teaching and research in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.

University Communications and Marketing is NC State's dedicated communications agency. Our team provides leadership, strategy, services and support to advance the NC State brand and help the university achieve its core mission. We work to promote local, national and worldwide visibility for the university and its students, faculty and staff. The office is committed to informing the public and the university community about NC State's innovative, diverse learning environment, its world-leading scholarship and research, and its unswerving dedication to improving lives by finding practical solutions to real-world problems.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

This is an internal posting for current NC State permanent and temporary employees, and candidates with RIF priority.
University Communications and Marketing ( UCOMM) is seeking a highly organized and proactive Executive Assistant to support the Vice Chancellor of Communications and Marketing (VC) and help keep a fast-paced, collaborative division running smoothly. In this role, you will serve as a trusted partner to senior leadership, providing high-level administrative and operational support while helping coordinate communication, projects, and daily priorities across the unit. This position plays an important role in ensuring effective collaboration between UCOMM, university leadership, campus partners, and external stakeholders.

This is an ideal opportunity for someone who enjoys being the person others rely on to keep operations organized, communication flowing, and priorities moving forward. You will manage complex schedules, coordinate projects and meetings, support operational processes, and serve as a key point of contact for the division. The role offers the opportunity to work closely with university leaders and communicators across campus while helping support the daily operations and long-term priorities of the division.

If you are someone who enjoys building strong working relationships, keeping operations organized, and supporting a collaborative team environment, we encourage you to apply. This role may be a great fit for someone who values professionalism, discretion, communication, adaptability, and customer service, and who enjoys balancing multiple priorities while helping others stay informed and connected.

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

A valid North Carolina Driver's License is required within 60 days of start date. Must be maintained as a condition of employment.

This is an internal posting for current NC State permanent and temporary employees , and candidates with RIF priority.

In addition to your application please submit a resume, cover letter and contact information for at least 3 professional references. Please note that the work history on your resume, must also be included in your application.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.