Academic HR Analyst

This is a position within the Division of General Internal Medicine and Bioethics. The Academic HR Analyst position reports directly to the Division Manager who has oversight of the clinical, educational, and research activities of aforementioned divisions/section. Incumbent will work closely and collaboratively with division leaderships (Chief and Division Manager) and Department Academic Personnel Manager as needed to provide expertise in recruitment, personnel onboarding, faculty development, VISAs and other processes to assist with personnel administration at various levels. This will involve a broad knowledge of university policies and procedures. This position provides expertise with complex transactions for academic and HR actions that requires an understanding of the School of Medicine, UC Davis, and Academic Personnel Manual Policies and Procedures, as well as understanding HR policies and processes related to staff hiring. #CA-SB

Apply By Date 12/12/2024 by 11:59pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree in related area and / or equivalent experience / training
• Experience providing administrative support to faculty or managers or high-level executives.
• At least one year of experience working with academic, HR personnel hiring, or two years working in a university setting.
• Experience in handling multiple tasks in a busy office setting.
• Experienced in time management, skilled at setting priorities for work to effectively manage and follow through on assigned tasks to meet multiple/conflicting deadlines.
• Experience in writing website content.
• Knowledge of Human Resources and Executive level confidentiality requirements.
• Proficiency with computer programs, especially with Word and Excel.
• Working knowledge of MylnfoVault, APHID, RECRUIT, iGlobal, MedHub, Outlook, PeopleSoft.
• Analytical skills to evaluate information such as funding, payroll, and other data, with the ability to formulate logical and objective conclusions.
• Outstanding customer service skills with knowledge and ability to utilize tact, professionalism, patience, and courtesy in dealing with a wide variety of individuals and to interact harmoniously and positively.
• Ability to interact in confidence and retain confidential information. Ability to take initiative, work independently, or work effectively as part of a team.
• Strong communication skills with the ability to clearly convey information and ideas through a variety of media to diverse audiences.
• Demonstrated ability to handle the resolution of complex interpersonal issues as needed.

Preferred Qualifications

• Experience in contributing to research publications.

Key Responsibilities

• 50% - Faculty HR coordination
• 25% - Staff HR coordination
• 15% - Research Assistance
• 10% - Division Communications

Department Overview

The General Internal Medicine Division is comprised of 34.2 FTE clinical/research faculty, 7.0 FTE staff physicians, 5.0 FTE research personnel (SRA/postdoc), 4.0 FTE admin staff, plus 12 Volunteer Clinical Professors/Joint Appointments and ongoing faculty recruitment.

POSITION INFORMATION

• Salary or Pay Range: $29.69 - $52.20
• Salary Frequency: Hourly
• Salary Grade: Grade 20
• UC Job Title: ACAD HR ANL 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Mon-Fri, 8-5
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This offer is contingent upon your successful completion of an Employment Misconduct Disclosure review where you will be required to disclose any final administrative or judicial decisions within the last seven years determining that you committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere