Meeting Event Manager I

Scope

The scope of this position is dependent upon assigned account/programs. Will vary from client to client and program to program.

No direct reports.

Reporting and Working Relationships

Reports to Manager level. Working relationship with clients and third-party suppliers. Interacts with internal departments including, but not limited to, Sourcing, Registration, Housing, Supplier Relations, Sales, and Operations.

Primary Responsibilities

30%- Project & Supplier Management

• Outlines deliverables for assigned Association program/event, including food & beverage management, AV specifications and all setup requirements. Adheres to overall meeting planning timeline at direction of Lead MEM and assists with event specifications; may attend planning visits; assists client with budgeting; andfacilitates prompt and accurate handling of all details. Assists with managing supplier relationships and negotiates items such as audio-visual, general service contracting, destination management company, and all third-party contracts. Assists monitoring of all contracted services to ensure they are executed. May be part of the onsite team for events dedicated to. Participates in and contributes to Post Project Review.

40% - Event Management

• Assists department with special projects, supporting the Meeting Event Managers with admin work and projects as directed, such as, RFP creation and process to include vendor comparison and liaison with potential vendor partners; space grid builds, event guide setup, post-convention reporting creation and other all projects as needed.

30%- Event Operation/Execution

• Assists with onsite operation and support to clients, suppliers and facilities to ensure all functions or events occur as planned while monitoring service levels. Helps manage or limit client liabilities. Responsible onsite for the aspects of the event planned.

Qualifications

• Bachelor degree or equivalent experience required.

• 1-3 years of experience in event or meeting management including budget maintenance desired.

• Destination knowledge and/or prior experience with hotel or other meeting venues sales is a plus.

• Prior experience in developing and maintaining key client and supplier relationships desired.

• Excellent computer skills, knowledge of Microsoft Office tools & ability to learn new technology quickly.Excel skills a must.

• Prior experience in effectively handling multiple projects/demands.

• Ability to travel approximately 20%.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to peopleanddevelopment@maritz.com.