Office Administrator

Office Administrator

Temporary Assignment Through Outside Agency

December 09, 2024 - December 20, 2024

Potential for Intermittent Hours December 23, 2024-December 31, 2024, or an Extension

Hours Per Week Vary (Part-Time - Approx 25 Per Week)

Job #24-08AT

Mapp Biopharmaceutical, Inc. "Mapp" is a San Diego based, innovative biopharmaceutical company focused on addressing unmet medical needs through the development of life-saving monoclonal antibody treatment options to combat a variety of neglected and tropical infectious diseases, and in support of biodefense programs.

The Early Research and Development Group (ERDG) and the Advanced Research and Development Group (ARDG) at Mapp Biopharmaceutical are responsible for the execution of high quality Research and Development activities to ensure the achievement of a robust portfolio through CMC, Nonclinical, Regulatory, Project Management, and Clinical activities consistent with Mapp's product development objectives.

The Office Administrator will be an on-site support employee that assists various departments in performance of administrative activities for both on-site and virtual employees.

Basic Qualifications

• 2 years' experience acquired through a combination of front office and work experience
• Prior experience greeting visitors, customers or clients
• Prior experience creating, initiating and completing project based tasks
• Excellent skills in MS Office applications and internet skills
• Excellent Outlook calendaring skills
• Excellent skills in setting up teleconferences while utilizing various programs (Zoom, Teams) required
• Acts with a professional demeanor at all times
• Ability to work with all levels of management and handle confidential information
• Service oriented and helpful demeanor
• Effective organizational skills, attention to detail
• Effective problem-solving skills and results oriented
• Ability to write clear, concise e-mails
• Excellent writing, spelling, grammar and interpersonal communication skills in English
• Excellent telephone and oral communication skills
• Ability to work in a fast-paced environment and multi-task efficiently
• Ability to apply common sense and critical thinking to carry out instructions and make decisions within scope of authority
• Ability to deal with problems involving several variables
• Ability to streamline processes
• Ability to manage and juggle projects, both short and long term, to fruition

Preferred Qualifications

• AA Degree or equivalent preferred

Responsibilities

• Greets visitors and notifies employees of visitor's arrival in the lobby
• Ensures visitor log is completed accurately and any visitor documents are signed and retained
• Acts as on-site contact to assist in ensuring smooth business operations
• Sets up iPads and other needs in conference rooms
• Answers main phone line and directs messages to employees
• Orders office supplies for Mapp employees upon request and ensures office supply inventory is adequately maintained on frequently utilized items
• Distributes incoming mail; scans and emails incoming mail to recipient upon request
• Submits receipts on a weekly basis for expense reports in a timely manner
• Sets up Zoom meetings and reserves conference rooms as needed
• Coordinates and schedules on-site meetings as needed
• Provides basic administrative support as needed
• Works synergistically with the Facility Operations Administrator and the Administrative/Legal Administrator and acts as back-up if requested eeded
• Coordinates San Diego office luncheons (catering, food trucks) as needed
• Coordinates hotel arrangements and may coordinate other travel for employees as needed
• Coordinates travel arrangements for visitors to the Mapp facility as needed

Mapp's anticipated pay scale for this position is $26.44 to $26.45. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the candidate's level of education, and type and length of experience within the job and/or within the industry.

This position is an on-site position located in Mapp's new state-of-the-art San Diego facility.

Mapp invites you to apply by submitting your information through the Mapp Biopharmaceutical, Inc. Job Openings website page. This job will remain open for six (6) days after being posted on Mapp's Job Openings website page.

No Solicitors, agents or placement agencies please. Mapp utilizes E-Verify.

Mapp is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.