Facility Coordinator

Job Title

Job Description Summary

Job Description

DUTIES:

Responsible for stocking all copy rooms with supplies, changing toner, addressing paper jams, scheduling service techs when necessary. Provide general maintenance and operations support for all multi-functional devices (MFDs) in operation at the client's Corporate Headquarters' facility. Use of a computer to print and edit documents sent electronically via Microsoft Outlook. Assist with calendar management of two (2) conference rooms to include set-ups and break downs.

Essential Functions:

• Utilize copy center equipment (copier, binding machines, laminating) to provide high quality documents for West Pharmaceutical Services employees' print jobs.
• Assist in troubleshooting problems as they arise with copiers, printers, etc., and contact Konica Minolta to schedule repairs.
• Monitor inventory of copy paper in copy rooms throughout the building; order and restock.
• Monitor inventory of toner cartridges and waste toner cartridges; order and restock.
• Monitor inventory of toner cartridges for HP desktop printers; included in the Konica Minolta maintenance contract.
• Monitor inventory and order standard office supplies. Assist with ordering of supplies and parts requested by other members of the Facilities team.
• Assist with mail delivery to office mail rooms and additional office space located across the street.
• Assist with conference room monitoring and set-ups (room layout, flip charts). Proactively contact meeting hosts to obtain their meeting set-up preferences.
• Assist with receipt and delivery of packages throughout the building.

Other Responsibilities:

• Serve as backup in the absence of Mailroom Clerk.
• Assist with front desk coverage in the absence of Front Desk Coordinator.
• Serve as backup in the absence of Shipping & Receiving Clerk.
• Assist co-workers in the Facilities Management organization as needed.
• Run errands as required (post office, service station etc.)

SKILLS AND TRAINING:

Responsible for Copy Center document production, operational support of Konica Minolta multi-functional devices (MFD's), conference rooms setups, management of offices supplies, back-up support to Mail Room & Shipping & Receiving clerks and operational support of WestFit fitness center. Must have excellent written and verbal communication skills, proficient with Microsoft Outlook calendar management, be able to function independently, be detail oriented, flexible, and well organized; can work in a fast-paced environment with minimal supervision, possess professional demeanor, and can establish and maintain effective working relationships with co-workers, management, staff, vendors, and suppliers.

EDUCATION AND EXPERIENCE:

2 years of office experience

High school diploma or GED

Knowledge of copy machine operations and workflow

Ability to operate copy center equipment.

Maintain, troubleshoot, and report maintenance issues to vendors and suppliers.

Experienced with Microsoft Office, specifically Outlook and calendar management

Excellent communication skills

Valid PA driver's license and reliable transportation

PHYSICAL REQUIREMENTS:

Ability to sit or stand for extensive lengths of time.

Ability to utilize computer for extensive lengths of time.

Ability to utilize the telephone and Microsoft Teams

Ability to lift to 55 pounds and assist set-up/breakdown conference room furniture

WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.