Administrative Support Associate

Primary Purpose of the Organizational Unit:

The Educational Opportunity Center helps high school seniors as well as high school graduates and college dropouts to make career choices and set educational goals. The Program also helps high school dropouts to enroll in adult high school alternative educational programs. Participants must be at least 19 years of age and have an interest in pursuing a college degree. Services are available at No Cost to U.S. citizens who meet Federal eligibility requirements. Information concerning college admissions requirements and financial aid for college is provided, as well as assistance with the preparation of FAFSA applications.

Primary Purpose of the Position:

This position has been designated as Time - Limited, continuation of position is contingent upon the continuing availability of non-state funds.

The Administrative Support Associate will assist in coordinating office activities and will serve as the receptionist for the Educational Opportunity Centers Program. Additional responsibilities include typing letters, memorandum, requisitions, and reports; establishing and maintaining office files; typing minutes of meetings; greeting visitors and receiving telephone calls for the office; coordinating travel arrangements for staff to attend conferences and workshops and for students to attend field trips; scheduling and coordinating appointments for staff; completing requisitions for the office, educational and other supplies; receiving and distributing mail; reconciling the Educational Opportunity Centers budget via QuickBooks and the financial system of the university; completing budget reports monthly and performing other related duties as assigned.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Applicant must have good time-management and interpersonal skills. Must be able to multi-task, follow through on assigned projects and work in a fast-paced environment.

At least two years of office assistant/secretarial experience, Must have QuickBooks experience. Proficient knowledge of office management techniques and Microsoft 365 experience.

Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase "see resume."
Please list at least three (3) professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).

Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.

Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.