Administrative Coordinator

University of New Mexico
Hourly: $18.81 - $25.56
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Nov 20, 2024
Requisition ID req31609 Working Title Administrative Coordinator Position Grade 10 Position Summary The Department of Internal Medicine - General Medicine is seeking to hire an Administrative Coordinator. This opportunity is for an organized, detail-oriented individual who can work effectively and independently in a multi-task environment. Our team consists of an extremely large and diverse group of staff who are highly energetic and dedicated to the success of our department. This position requires an individual who possesses superb communication skills, reliability, and the ability to handle a high level of interaction amongst several entities, both internal and external to the University. Duties include but not limited to: Coordinate and maintain the following: This position maintains Division website upkeep, including social media posts advertising Team work, reconciliation of budgets, inventory control and maintenance upkeep for two vehicles used by Team, including coordination and upkeep for parking areas for faculty/staff vehicles to easily access Mobile Medical Team vehicles, event coordination for retreats, fundraisers, conferences etc., Facilitating Travel and lodging for students to attend conferences; Maintains student rotation schedules; Retains student' s reflection forms for team' s review; Provide Administrative support to the division faculty and back up support for other staff while out. Processing leave requests, tracking faculty development funds (FDF) maintaining master spreadsheets, reimbursements, purchases, PCard allocations through ChromeRiver for purchases, and reconcile expenses reports. Assisting in travel arrangements for conferences. Upkeep and maintenance of Division Inventory Control and offices. Will assist with other miscellaneous requests from faculty. See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Superb communication skills and the ability to handle high level of interaction amongst several entities, both internal and external to the University. Experience with UNM's Banner 9, LoboMart, Chrome River, TigerSchedule, Qgenda, Smartsheets and other UNM programs Experience working in a diverse work environment. Experience with Outlook email and calendar coordination/scheduling Experience working at the executive level in an academic or medical administrative office supporting leadership of the Division. Ability to multi-task, handle multiple projects at a time, time management. Excellent written and verbal communication skills. Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department IM GIM/Geri (852K) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.81 - $25.56 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 12/2/2024 Eligible for Remote Work Yes Eligible for Remote Work Statement Hybrid work after completion of probationary period. Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. A complete application includes: 1) Cover Letter detailing your directly related experience 2) Resume 3) List of at least 3 supervisory references *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.