Admin Coordinator-Senior
 Equiliem | |
 United States, Wisconsin, Madison | |
 Nov 18, 2024 | |
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Provides administrative support to the Madison, WI site (Mfg & Operations, Engineering and QA departments). Acts as liaison between the Madison site and corporate functions.
ESSENTIAL FUNCTIONS: * Provides general administrative support including managing calendars, coordinating meetings and meeting space, owning site distribution lists, arranging travel, completing expense reports etc. * Coordinates hiring of new personnel, including setting up interviews, IT set up, site orientation, work space needs, etc. * Acts as liaison between building management and employees regarding parking, card keys, facility updates, and general business issues. * Maintains departmental files, orders and maintains site office supplies & indirect purchasing. * Reconciles invoices and tracks departmental budget. * Acts as liaison between Corporate HR, Accounting, IT, DEI & Facilities. Assist in carrying out improvements, events, projects, facility organization, etc. * Continuous improvement at a site leve. Look for and propose improvements that can be made or are needed at the site. * Coordinate site events/celebrations/lunches. * Maintain office services by aiding the organization of office operations/procedures and service PO placement. MINIMUM REQUIREMENTS: Education: BS/BA in relevant subject area or equivalent business/administrative experience. Experience: 5+ years business experience preferred. Preferred Skills/Qualifications: Other Skills/Competencies: Strong communication and organization skills; ability to multi-task; demonstrated ability to problem solve; project management; understanding/managing processes; highly proficient in office software (i.e. MS Word, Excel, etc.) and enterprise systems. #ZR | |