Executive Associate to the Dean of the Law School

Lubbock

39359BR

School of Law

Position Description

Performs administrative and coordinative work in direct support of an executive officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The School of Law has approximately 440 students and 38 full-time faculty members. The School of Law is an integral part of the University and offers 10 dual-degree programs with other Texas Tech schools and colleges. The School of Law has a strong focus on students and is committed to a practical education to produce practice-ready graduates.

Major/Essential Functions

• Responsible for all matters relating to the scheduling of appointments for the Dean, and keeping the calendar updated.
• Handle all of the Dean's travel (i.e. airline, hotel, car reservations), including the reconciling process.
• Provide information or guidance to personnel in the Dean's Suite, and fielding questions and concerns that may require the Deans attention.
• Act as the contact person between the school of law, the university or external offices and entities, including but not limited to the Provost Office, President's Office, and Office of the Chancellor.
• Receives and screens walk in visitors and phone calls requesting meetings with the Dean.
• Ability to problem solve and take initiative. Professional Communication skills, both writing and oral. Strong organizational and planning skills. Complies with Texas Tech's policies, procedures, and work rules. Supports the customer service philosophy of Texas Tech. Serves as the ambassador for the school and often is responsible for a person's lasting impression of the law school.

Required Qualifications

Bachelor's degree required in related area plus six years progressively responsible administrative experience including supervisory experience; OR a combination of education and/or experience to equal ten years.

Preferred Qualifications

• Knowledge of TTU's systems, policies, and procedures.
• Previous experience maintaining calendars, and ability to establish priorities.
• Previous supervisor experience.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

• Organize events in the Dean's Office including hosting student meetings with the Dean.
• Assist with the Annual Tech Law Alumni Tailgate and the Annual Texas Tech Law School Gala.
• Work closely with Tech Law's Alumni Relations Team.

Does this position work in a research laboratory?

No

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

4000

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Schedule Details

8:00 a.m. to 5:00 p.m.

Grant Funded?

No

Job Group

Executive and Admin Assistants

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

42L, 42E

Marine Military Occupational Specialty Code

0111, 0101

Navy Enlisted Classification Code

1802, 641X