Assistant Director of Events and Stewardship

Job Posting Title:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

As a top-10 engineering school with the No. 1 program in Texas, theCockrell School of Engineeringat The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, ni, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Partners with three dynamic teams in the Cockrell School of Engineering (CSE) Development Office to further the School's strategic priorities. This position will plan, manage, execute, and partner with the Director of Events, Associate Director of Stewardship, and Director of Industry Engagement on key strategic alumni/donor events, stewardship priorities involving the Endowment Impact Report and showing impact to the top five companies engaged with the Cockrell School of Engineering.

• Manage up to three alumni/donor events throughout the fall and spring semester.

• Attends events to ensure smooth execution, resolving any problems or difficulties that arise.

• Represent the Cockrell School at events with a high level of professionalism and decorum.

• Monitors events budget with oversight from Director of Events and ensures event expenses are made within the limits of allocated funding. Ensures purchases and contracts are managed in accordance with policy and law.

• Coordinates full range of activities required including facility identification and reservation, menu selection and catering coordination, participation in the development of guest lists, coordinating and extending invitations, and ensuring audio/visual needs are met, thoughtful management of relationships with VIP's, and appropriate post-event follow up.

• Coordinates the planning, preparation, and execution of a variety of donor events including, but not limited to Moove-In welcome event, Cockrell wide tailgates and support departmental tailgate needs, and other on campus events.

• Execute the Endowment Impact Reporting process from start to finish with the support and direction from the Associate Director of Stewardship.

• Handle gift acknowledgements for all CSE gifts.

• Partner with the Director of Industry Engagement on the top five companies investing in the Cockrell School of Engineering and supporting the ways of showing impact when the companies come the campus.

• Coordinates weekly shipping and receiving for events, stewardship, and the CSE Development team.

• Organizes donor records for optimum utilization, including nature of information retained, structure and location of files and continuous monitoring of this activity for Gift Administration.

• Prepares general and customized reports to identified donors including but not limited to Digital Impact Reports.

• Bachelor's Degree and at least 3 years of experience in stewardship, event support or related fields.

• Experience in planning and executing events.

• Experience in curating impact reports and/or events.

• Experience coordinating and supporting events.

• Experience providing administrative or operational support to a multi-faceted team.

• Excellent verbal, written, and interpersonal communication skills.

• Demonstrated ability to think strategically and creatively, work well under pressure, and manage details of several concurrent projects.

• Proven project management skills.

• Demonstrated ability to work effectively in a team-oriented environment.

• Must be able to travel to visit prospects and donors.

• Capable of working independently.

• Work with integrity and professionalism.

Relevant education and experience may be substituted as appropriate.

• Three or more years of relevant experience.

• Experience working in a large-scale research university.

• Experience with prospect management systems, e.g. VIP, Raiser's Edge, etc.

$60,000+ depending on qualifications.

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Occasional evening and weekend work may be required for events or during peak periods.

• Standard work schedule is Monday - Friday, 8:00 a.m. - 5:00 p.m.

• Periodic work outside of normal business hours, to include evenings and weekends, may be required.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.