Team Coordinator, Environment

Background

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

Bloomberg Philanthropies' Environment Program bring together a wide range of partners, including cities, businesses, public health and environmental advocates, and citizen's groups, to address some of the most serious environmental issues including climate change and ocean threats. Bloomberg Philanthropies drives measurable, local action on climate and sustainability through our programs including Sustainable Cities, Beyond Carbon, Global Coal and Air Pollution, Bloomberg Ocean Initiative, Sustainable Finance, and through Mike Bloomberg's unique roles as the UN Secretary General's Special Envoy for Climate Action and Chair of the Task Force on Climate-related Financial Disclosures.

The Position
Our Environment team is seeking a Team Coordinator to provide support to our global program across administrative tasks, systems and process development, and event management and logistics.

This is an in-person role based in New York City.

Responsibilities

• Provide high-level executive administrative support to the Environment team
• Manage calendars including scheduling appointments, arranging meetings, preparing materials, tracking and ensuring follow-up from internal and external meetings and events
• Coordinate and assist in preparing substantive briefings, presentations, reports and analysis related to the Environment team operations and projects for internal and external audiences
• Anticipate needs of the team, proactively ensuring efficient use of time
• Provide phone coverage, track messages, and handle follow-up
• Handle all travel arrangements and expense reports, including flights, ground transportation, and hotels for Environment team
• Provide day-to-day administrative support to the Environment team, including managing a team travel calendar, handling logistics and follow-up for internal team meetings and special events, and preparing for internal meetings with organization leadership
• Circulate Environment team inquiries to appropriate team members, responding to internal and external stakeholders professionally and in a timely manner, and ensuring that team leadership is properly informed

Skills & Educational Requirements

• 2+ years of experience in an administrative or coordinator role in a fast-paced environment
• Bachelor's degree
• Ability to multitask and to simultaneously provide support to multiple senior leaders
• Outstanding interpersonal and communication skills and the demonstrated ability to effectively develop and maintain strong relationships with all levels of staff, clients, and vendors, both verbally and in writing
• Demonstrated interest in environmental issues
• Excellent written and verbal skills
• Resourceful, motivated, efficient, proactive and detail-oriented
• Outstanding organizational and time management skills
• Proficient in: Outlook, Word, Excel, and PowerPoint

Bloomberg Philanthropies is an equal opportunity employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Bloomberg Philanthropies provides reasonable adjustment/accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable adjustment/accommodation to apply for a job or to perform your job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you would prefer to discuss this confidentially, please email careers@bloomberg.org.