HR Admin Assistant

Assists, coordinates, and administers human resources processes. Provides support to HR department. First point of contact for internal and external regarding human resource matters.

ESSENTIAL FUNCTIONS:

• Maintains an attitude and philosophy consistent with the company's standards.
• Demonstrates professionalism, dignity, and respect towards individuals supported, co-workers, management, and other associates both within the organization and outside of the company.
• Serves as a constant positive role model with the team members, co-workers, management, and others both within the organization and outside the company.
• Acts in a fair and objective manner in all transactions.
• Functions as an effective contributing member of the HR team to maintain the integrity of the HR function.
• Maintains strict standards of confidentiality regarding employee records.
• Ensures compliance with all regulatory requirements are obtained at start date from all new hires.
• Complies with all InVision Human Services policies, procedures, and standard business practices.
• Maintains general current knowledge of state and federal employment law.
• Remains engaged and informed with current trends in the HR field and new laws and regulations.
• Processes new-hires, status changes, job/salary changes, terminations, within the HRIS system maintaining strict accuracy.
• Collects and processes all required pre-hire paperwork into HRIS.
• Assembles and maintains personnel files. Maintains I-9 compliance.
• Acts as first point of contact for employees with HR matters.
• Assists with preparation and distribution of required legal requests (employment verifications, court orders, subpoenas).
• Provides administrative support to the recruitment and staffing function including but not limited to: conducting reference checks, completing background checks, following-up with applicants by telephone or email as needed
• Assists with the development and maintenance of the HR operations manual.
• Assigns goals and competencies to new hires.

• Provides full documentation of all expenditures made on behalf of the company in the form of petty cash, personal expense reimbursements, or other related disbursements.
• Makes all expenditures within amounts approved by immediate supervisor or appropriate management personnel.
• Reports immediately any discrepancies related to the use of personal or company funds.
• Drafts and sends all HR communications to resolve employee requests and ensures all HR faxes are disseminated to the correct team member to be addressed.

• Performs other job-related tasks, duties, and responsibilities from time to time as requested by Director, Human Resources.

EDUCATION and/or EXPERIENCE:

A bachelor's degree in human resources, business or a related area is preferred plus a minimum of one-year human resources or related experience is preferred. A fundamental knowledge of Employment Law and the corresponding regulations.

• Ability to comprehend access and utilize electronic medium and various computer programs.
• Ability to maintain a high level of confidentiality.
• Effective oral and written communication skills.
• Excellent interpersonal skills with the ability to positively interact with diverse personalities.
• Excellent customer service skills.
• Effective organizational skills.
• Ability to consistently meet daily, weekly, and monthly deadlines.
• Ability to perform multiple tasks and maintain flexibility with priorities.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk or hear, use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds.

All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.