Administrative Assistant

Hughes Hubbard & Reed LLP
$85,000 - $95,000
United States, D.C., Washington
1775 I Street Northwest (Show on map)
Feb 23, 2025
Administrative Assistant will be required to perform both document production and administrative support to various partners and associates. Principal Duties and Responsibilities: * Provide both written and verbal bilingual (English and Spanish) support to attorneys * Protect firm and client confidentiality * Maintenance of Outlook Contacts and Calendar * Ability to schedule Microsoft Teams conference calls and internal/external meetings. * Telephone support to paired attorneys * Monitor incoming mail (distribute or handle appropriately) * Attorney time entry (3E Workspace) * Client onboarding (InTapp new matter memos/engagement letters) * Client billing (3E Proforma) and occasional proofreading in Spanish * Processing of expense reports and invoices through Chrome River * Handle domestic/international travel arrangements Position Specific Skills and Requirements: * Solid experience in Word, PowerPoint, Excel etc. * Solid organizational skills and electronic record-keeping (i-Manage Work) * Attention to detail * Ability to learn new systems * Strong proofreading skills with attention to detail * Superior soft skills * Effective written and verbal communication * Adaptability and flexibility (accommodate the changing needs of the Firm) * Ability to work well under pressure and meet deadlines in a timely fashion * Strength in problem solving * Strong work ethic * Positive attitude and team player Education and General Requirements: * College degree * Proficiency in Word, Excel, Adobe Acrobat and PowerPoint * i-Manage document management, a plus * Preferred experience, 3+ years