The Position:
The Executive Assistant will provide administrative and operational support to the global leadership team of Investment Research (IRLT) within the Investment Platform. This role will specifically support multiple Directors as part of a three-person team. The ideal candidate will possess strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, mature judgment, diplomacy, and discretion. They will be a team player with a strong work ethic and the capacity to prioritize in a deadline-driven environment while representing senior firm leadership with multiple internal and external constituencies.
Responsibilities:
The Executive Assistant will manage the overall daily support needs of the team, including:
*Complex and proactive calendar management across time zones in a global team
*Coordinate logistics for internal and external meetings and events
*Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint) with an ability and desire to learn new technology to drive efficiencies
*Willingness to learn, use and help develop internal systems that help the function
*Schedule domestic and international travel arrangements
*Conduct research and generate various reports using internal and external information systems
*Handle daily mail, filing systems, expense tracking and reporting
*Provide cross-coverage and back-up support toother Assistants on IRLT and related leadership groups
*Assist with ad hoc project work, as required, within immediate team and broader firm leadership
Qualifications:
*Minimum of 3 years' experience within an administrative role in a professional services organization
*Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion
*Strong service orientation and proactive problem-solving skills
*Excellent organizational, multi-tasking, and prioritization abilities
*Fastidious detail orientation and overall work quality
*Ability to work under deadlines and to accommodate last-minutes changes
*Positive, can-do attitude; flexibility; sense of humor
Estimated Min Rate: $55,000
Estimated Max Rate: $100,000
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit https://www.yoh.com/applicants-with-disabilities
to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
YOH Services LLC
Nov 22, 2024